Safe, Productive, and Profitable: Document Management in the Cloud
Efficient document management helps you complete your projects safely, on time, and within budget.
However, traditional document management methods are no longer viable in today’s complex and fast-paced business environment.
That’s where cloud-based document management solutions like Linarc excel.
Linarc’s digital document management system provides project delivery teams with accurate, relevant, timely, and easy-to-understand information when and where they need it.
With Linarc, users access critical project information anywhere, anytime, and on any device.
Here’s why that matters.
Safe and secure document management
Security is critical for project delivery teams, especially in high-risk industries like Architecture, Engineering, and Construction (AEC).
Linarc’s secure, cloud-based document management system ensures that all project documents are up-to-date and accessible to authorized users.
The system is hosted in the cloud, so data is stored in multiple locations and backed up regularly, so you know it’s secure.
Moreover, Linarc’s document management system provides users with a stable, central repository for storing and sharing sensitive project information.
Linarc’s permissions-based user settings ensure that personnel can only access the information they are authorized to view.
Additionally, Linarc’s system provides a complete audit trail of all document activity, ensuring that all documents are tracked, secured, and accounted for throughout the project lifecycle.
Your project data is secure, and nothing slips through the cracks.
Productive document management
Document management systems also help project delivery teams work more productively.
Traditional document management involves a lot of manual tasks, such as printing, scanning, emailing, and following up.
Tedious manual tasks like this take up valuable time and can lead to frustration, delays, and costly errors, but not with Linarc.
With Linarc, users can use automated workflows like submittals, RFIs, change orders, punch lists, etc.
The automated workflow feature also notifies project stakeholders when a document requires attention. That means documents are reviewed more quickly and approved promptly.
By streamlining your workflow process and keeping your stakeholders informed and on task, Linarc helps you reduce costs, increase productivity, and complete your projects on time.
Why document management in the cloud?
Cloud-based document management systems are becoming increasingly popular because they offer many advantages over traditional methods.
One of the primary benefits of cloud-based systems is that project teams can access vital project documents from anywhere, anytime, wherever there’s an internet connection.
This means teams can collaborate more efficiently, even on different job sites.
With Linarc, users in any location can easily track changes to project documents. And real-time automatic updates ensure that all stakeholders are working with the most current version, no matter when or where they access it.
Is it easy to use?
One of the critical advantages of Linarc’s document management system is its easy use.
On a desktop, laptop, or mobile device, the Linarc system is user-friendly and intuitive, with a simple interface that makes it easy to navigate.
Users can quickly access and share documents and find the information they need.
And the cloud-based system automatically tracks document versions and updates revisions, so stakeholders never need to worry about misinformation.
What about collaboration?
Linarc’s document management system also promotes better collaboration across the project team.
Users can access documents from anywhere, at any time, and can share documents with team members, clients, and other stakeholders.
The system also includes interactive chat and a commenting feature, which allows users to leave feedback and notes on documents.This collaborative aspect of Linarc is beneficial for teams working remotely or having vital project team members moving from job site to job site and servicing different locations.
Are digital document management systems accurate?
Accuracy is essential in construction, so you must ensure that everyone works from the most up-to-date version of the contract documents to avoid confusion and costly errors.
Linarc’s automatic update feature is handy in this regard.
All users are notified about the change whenever a document is updated and can immediately access and view the updated version.
This ensures everyone is always on the same page and that project documents are never outdated.
It also means that no one ever has to worry about working from the wrong document.
How does automation help in document management?
Another critical benefit of document management systems is automation.
The system automates many document management processes, including version control, submittal and approval workflows, and document routing.
Workflow automation reduces the risk of delays, errors, and missed assignments and ensures that documents are processed quickly and efficiently.
Automation also frees team members to focus on more high-value tasks like analyzing data or making strategic decisions.
Finally, Linarc’s document management system offers robust reporting capabilities.
The system provides real-time data on document status, approvals, and changes. This information can help project managers to identify potential issues and bottlenecks and take action to address them. a
Linarc’s digital document management system provides project delivery teams with a fast, secure, and reliable way to store, manage, and access critical project information anywhere.
With Linarc, users can collaborate more quickly and efficiently, sharing information in real-time, which means you never have to worry about outdated documents circulating through your organization and confusing your team.
The automated workflow feature ensures that project documents are always processed quickly. In contrast, the powerful reporting feature provides project managers with real-time data to help them make more informed decisions.
Overall, Linarc provides users with an intuitive document management system that is secure, efficient, and reliable, ensuring safe storage and communication of critical project data.
Take the next step
Linarc’s integrated project management system helps busy project managers keep their projects stay on track from start to finish while still meeting the highest industry standards in quality and safety.
Contact a Linarc customer success manager today for a free custom demonstration.
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